All forms of sexual harassment,
including sexual violence, should be reported, no matter the severity. Northwestern Oklahoma State University’s
primary concern is safety; therefore individuals should not be deterred from
reporting even if the use of alcohol or drugs was involved.
The university encourages victims of
sexual violence to talk to someone about what happened so they can receive
support and so the university can respond appropriately. The university offers both confidential and
non-confidential reporting options. It
is important to be aware that different individuals who victims can contact for
assistance following an incident may have different responsibilities regarding
confidentiality, depending on their position.
Under state law, some individuals can assure a victim of
confidentiality, including counselors and certified victims’ advocates. In general, however, any other university
employee cannot guarantee complete confidentiality, unless specifically
provided by law. Universities must
balance the needs of the individual victim with an obligation to protect the
safety and well-being of the community.
Different employees on campus have
different abilities to maintain a victim’s confidentiality.
are required to maintain near complete confidentiality; talking to them is
sometimes called a “privileged communication”.
employees may talk to a victim in confidence, and generally report only that an
incident occurred without revealing any personally identifying
information. Disclosures to these
employees will not trigger a university investigation into an incident against
the victim’s wishes. This report is done
through a Clery Report and does not include the victim’s name or other
some employees are required to report all the details of an incident (including
the identities of both the victim and alleged perpetrator) to the Title IX
Confidential Reporting Options
reporting options provide students with the ability to confidentially report
and discuss an instance of sexual harassment, including sexual violence,
without their information being shared with others. Please note confidential reporting limits the
university’s ability to respond to incidents.
licensed counselors who provide mental-health counseling (including those who
act in that role under the supervision of a licensed counselor) are not
required to report any information about an incident to the Title IX
Coordinator without the victim’s permission.
These individuals are also not required by the Clery Act to report.
This would include
counselors in NWOSU Counseling Services.
NWOSU Victim Advocate
The university treats
the NWOSU Victim Advocate as a confidential reporting option. Victims can visit with the victim advocate to
learn about resources available on campus.
The Victim Advocate is not required to report any information about an
incident to the Title IX Coordinator without a victim’s permission. However, the victim advocate will report
incidents, without personally identifiable information, to NWOSU Police for
purpose of the Clery Act.
Non-Confidential Reporting Options
The Clery Act
requires all employees (excluding counselor, health care providers and victim
advocate) who become aware of an instance of sexual harassment including sexual
violence to report the instance to NWOSU Police. The victim’s name should not be reported to
the police without the victim’s permission.
The report should include the nature, date, time, and general location
of an incident. This is a limited report
that includes no information that would directly or indirectly identify the
victim. This allows for the university
to track patterns, evaluate the program, and develop appropriate campus-wide
When an instance of
sexual harassment including sexual violence is reported to a “responsible
employee,” a student can expect the incident will be reported to the
university’s Title IX Coordinator. A
“responsible employee” is an employee who has the authority to redress sexual
harassment including sexual violence, who has the duty to report incidents of
sexual harassment or other student misconduct, or who a student could
reasonably believe has this authority or duty.
Examples include but are not limited to faculty members, advisors,
employees in student services offices and anyone in a supervisory role. NWOSU considers all employees to be
employee must report to the Title IX Coordinator all relevant details about the
alleged sexual harassment or sexual violence shared by the victim including names,
date, time and specific location of the alleged incident.
To the extent
possible, information reported to a responsible employee will be shared only
with people responsible for handling the university’s response to the
report. A responsible employee should
not share information about the victim to law enforcement unless a victim
When a victim tells a
responsible employee about an incident of sexual harassment or sexual violence,
the victim has the right to expect the university will investigate the alleged
sexual harassment, end any sexual harassment, prevent the sexual harassment
from recurring, and educate on sexual harassment.
Before a victim
reveals any information to a responsible employee, the employee should ensure
that the victim understands the employee’s reporting obligations and if the
victim wants to maintain confidentiality, then the victim should be directed to
a confidential resource.
Requests for Confidentiality from a
If a victim discloses an incident to a
responsible employee but wishes to maintain confidentiality or requests that no
investigation or conduct action be taken, the university must weigh that
request against the obligation to provide a safe environment for all students,
including the victim.
If the university honors the request
for confidentiality, a victim must understand that the university’s ability to
meaningfully investigate and respond to the incident may be limited.
Although rare, there are times when
the university may not be able to honor a victim’s request in order to provide
a safe environment for all students.
When weighing a victim’s request for
confidentiality or that no investigation or conduct process be pursued, the
following will be considered:
there have been other sexual violence complaints about the same alleged respondent;
the alleged respondent has a history of arrests or records from a prior school
indicating a history of violence;
the alleged respondent threatened further sexual violence or other violence
against the victim or others;
the sexual violence was committed by multiple respondents;
the sexual violence was perpetrated with a weapon;
the victim is a minor;
the university possesses other means to obtain relevant information of the
sexual violence (e.g., security cameras, personnel, physical evidence); and
the victim’s report reveals a pattern of perpetration (e.g., vial illicit use
of drugs or alcohol) at a given location or by a particular group.
The presence of one or more of these
factors could lead the university to investigate and, if appropriate, pursue
conduct action. If none of these factors
is present, the university will likely respect the victim’s request for
If determined that the university
cannot maintain a victim’s confidentiality, the university will inform the
victim prior to starting an investigation.
The university will remain ever mindful of the victim’s well-being, and
will take ongoing steps to protect the victims from retaliation or harm and
work with the victim to create a safety plan.
The university may not require a victim to participate in any
investigation. Retaliation against the
victim, whether by students or university employees, will not be tolerated.
Reporting to the Police
The university strongly encourages individuals
to report sexual violence and any other criminal offenses to the police. This does not commit a victim to prosecute
but will allow the gathering of information and evidence. The information and evidence preserve future
options regarding criminal prosecution, university conduct actions and/or civil
actions against the perpetrator.
On campus incidents can be reported to
NWOSU Campus Police in the Student Center Building or at 580-327-8511. If the incident occurred elsewhere in Alva,
it can be reported to the Alva Police Department at 580-327-2064. If the incident happened anywhere else, it
can be reported to local law enforcement with jurisdiction in the location
where it occurred.
Please know that the information
reported can be helpful in supporting other reports and preventing further
Reporting to Title IX
Anyone can report instances of sexual
harassment and sexual violence to the Title IX Coordinator in the Fine Arts
Building, Room 126 or at 580-327-8415. A
complaint should be filed as soon as possible, preferably within 180 calendar
days of the incident. A complaint can be
filed online at http://www.nwosu.edu/file-a-complaint or in person in the Fine Arts Building, Room 126.
The university strongly encourages
individuals to report any instances of sexual harassment and sexual violence to
Information from Oklahoma State University website, http://1is2many.okstate.edu