Alva campus employees should find their designated car parked in a matching numbered slot in the Maintenance Shed, along the east side.  Please remember to park the car in the proper slot when returning it to the shed.  Allow yourself some extra time in case there are other vehicles blocking your vehicle. 

The university vehicle must now be requested online through the Agile Fleet Commander system.  Once the Maintenance Office has assigned a vehicle number, they will send a pending confirmation to the employee’s e-mail account.  This pending confirmation must be printed and submitted to the appropriate dean or supervisor for approval.  He or she will decide the necessity of the trip, and assign a budget for you to follow. 

As soon as the trip is fully approved by university administrators, Human Resources and Maintenance staff will finalize the vehicle assignment.  When picking up the university vehicle, you must now go to the Maintenance Office to be dispatched.  You will be given car keys, a clipboard with car keys, and a dispatch form to be filled out when you return to Alva.  Remember to check out a Maintenance Shed key from the Business Office on the 1st floor of Herod Hall if you plan to leave before/after hours, on weekends, or on holidays.

Each school vehicle must be returned with a full gas tank.  Just don’t forget to use the official fuel supplier for the university.  

All vans, including mini-vans, are now at the new Fleet Building located at the Ranger Stadium parking lot.  You must check out a Fleet Building key from the Business Office in Herod Hall every time you drive a van, since the Fleet Building is always locked. 

Each van’s garage door opener will open the appropriate door for you to use when returning the van.  Before leaving, take keys out of the ignition and place on the van’s driver’s seat.  Check to make sure all van doors are shut.  We have problems with vans sometimes not starting and this will help. 

Always remember to return the building key to the Business Office promptly so someone else can check it out.

Please review our Travel Tips and the 12 Rules of Travel at www.nwosu.edu/Payroll/Travel.htm.