The Bursar’s Office provides a variety of services to students. Located on the first floor of Herod Hall on the Alva campus, the bursar maintains and operates the University’s student accounts receivable system.  The Bursar’s Office serves as the central billing and collection point for all student fees. All student financial assistance and applied fee waivers and scholarships are disbursed through the cashiers on the Alva, Enid and Woodward campuses.

 

Personnel in the Bursar’s Office maintain students’ housing records in Alva. External scholarship payments for Alva and Woodward students are coordinated on the Alva campus; personnel on the Enid campus coordinate Enid students’ external scholarships. Alva personnel are also responsible for supervising operation of the telephone switchboard, mailroom, and courier services.

 

The Bursar handles reconciliation and draw down of Title IV accounts. The Bursar’s Office is also responsible for coordination of credit card services for student billing. In addition, this office handles auxiliary accounts payable.

 

Every effort is made to provide timely service to students. The Bursar’s Office constantly strives to increase efficiency, including extended hours during peak activity.

 

Sheri Bushman Bursar (580) 327-8533	Annette Schwerdtfeger Head Cashier (580) 327-8534	Charleen Carlile Business Office Manager, Enid Campus (580) 213-3104
Fawn Kingcade Assistant Bursar (580) 327-8532	Janet Cook Assistant Cashier (580) 327-8536	Lindsey Weber Fiscal Assistant, Enid Campus (580) 213-3128

HOURS
The Business Office is open from 8:00 a.m. to 5:00 p.m. Monday through Friday of the fall and spring semesters. At the beginning of the semester, we have extended hours for your convenience. You can find these extended hours in the class schedule. Summer hours are 7:30 a.m. to 6:00 p.m. Monday through Thursday and closed on Fridays.

PAYMENTS
In addition to paying in person or by mail to the Alva or Enid Business Offices or the Woodward Administrative Office, online payments are now available through the Student Information System.  Students can access their accounts at any time by using their Student Information System login with the student ID and NWOSU PIN number at www.nwosu.edu.  Clicking on the Student Information and Review/Pay Account links will provide a summary of charges and credits on your student account.  Credit cards accepted are Visa, MasterCard, and Discover.

 

A monthly payment plan is also available through Educational Data Systems, Inc.  This plan allows you the opportunity to spread your payments, interest free, in monthly installments.  An application fee is required each semester upon enrollment in the program.  You can make application online at www.edsinet.com.  Northwestern’s school code is 3163.  If you wish to complete the application and mail it to EDSI, the enrollment form is available in the quick links.
 

Payments can be made in person at the Business Office in Alva, Enid or Woodward. Payments can also be mailed to one of the following addresses:
 

Payment is due on the first day of classes each semester. If a student has a signed financial aid award letter, payment may be deferred until after disbursement of grants, loans and scholarships. Students without a signed award letter are encouraged to make payment to avoid late fees.  Financial aid, awarded and paid after a student has personally paid charges, will be refunded for reimbursement to the student.  A 5% late fee will be assessed to all unpaid tuition and fees balances in October, November and December in the fall semester and March, April and May in the spring semester. Late fees are assessed in June and July for the summer semester. 

Payment for room and board may be made for the entire semester or you may choose to make quarterly payments. Entire semester payment is made at the start of each semester. If quarterly payments are preferable, one-fourth of the semester charge is due each payment.  Quarterly payments are due the first day of each month. A $25 late fee will be charged each time a room and board payment becomes ten working days past due.

Financial aid and scholarship funds are applied to outstanding charges with the student being responsible for the remaining balance.

STATEMENTS
Paper bills/statements will no longer be mailed starting with the Spring 2006 semester.  Students can access their accounts at any time by using their SIS login with the student ID and NWOSU PIN number at www.nwosu.edu.  Clicking on the Student Information and Review/Pay Account links will provide a summary of charges and credits on your student account. The Registry Office maintains two addresses for each student enrolled, a current mailing address and a permanent address.  If you wish to have your statement mailed somewhere other than your current mailing address, you must notify the Business Office in writing.

FEES
The International Student Fee covers the administrative services rendered in processing, maintaining, and storing various immigration papers. Only international students are required to pay this fee.

The Student Activity Fee supports activities designed to provide the students with extracurricular educational, cultural and recreational opportunities.

The Technology and Library Services Fee provides financial support for NWOSU computer labs, ITV studios, computer supplies, lab monitors, and library materials.

The Facility Fee provides funding to support various facilities used by all three campuses.

EXTERNAL SCHOLARSHIPS
The Office of the Bursar must be notified about external scholarships or third-party payments each semester. Some third-party payments require a bill from the Office of the Bursar before they will make payment on the student’s account. In such cases, the student should provide a letter from the sponsor requesting us to bill them. If for any reason the University does not receive payment, the student will be responsible for the charges. It is the student’s responsibility to check with the Office of the Bursar to verify the remaining balance owed.

 

REFUNDS

The refund policies listed below describe the financial obligation of students who withdraw from classes after the official start date.

According to the Oklahoma State Regents’ refund policy, changes in schedules and complete withdrawals from the institution during the defined add/drop period (first ten days of classes in Fall and Spring semester, first four days of classes in Summer session) will result in full charges for courses added and full credit for courses dropped. No refund will be made after the add/drop period for the session except as stipulated below for Title IV recipients.

All Title IV Aid recipients and the university will be required to return to the federal aid programs the amount of aid received that was in excess of the aid earned for the time period the student remained enrolled.

The percentage of the semester completed is the percentage of aid earned. This is calculated by the number of days the student attended divided by the number of days in the enrollment period. For example, if a student withdrew in the fourth week of a sixteen-week period, the student would have earned only 25% of the aid received (4/16=0.25).

Students who remain enrolled through at least 60% of the payment period (semester) are considered to have earned 100% of the aid received and will not owe a repayment of Federal Title IV funds.

If NWOSU returns funds to the Title IV aid programs, it could result in the student owing NWOSU charges that were originally paid at the time of disbursement. Students may also be required to return funds released to them for personal expenses.

FINANCIAL AID DISBURSEMENTS
The Bursar/Business Office on all three campuses disburses financial aid. At the time funds are disbursed to the student, all enrollment fees, tuition, and housing will be deducted. Scholarships awarded by NWOSU will be applied to student accounts after the drop/add period. Student loans are disbursed the week following the drop/add period. Pell grants should be disbursed the week following the first loan disbursements. Each recipient must check with the Business Office to determine the application of these funds. It is the student’s responsibility to verify that financial aid has been applied to their account prior to the deadlines to avoid late fees.