1. Role of Staff Council Executive Committee

*Recommendations from Administration
*New Staff Orientation in August
*Campus Kudos
*Assessment Day
*Campus Clean-Up in April
*By-laws for Staff Council are on our web page

2. Suggestions or requests for the Committee

*Contact a Staff Council Committee member
*Submit via Email or campus mail with your signature
*Recommendations are sent through Mr. Pecha

3. Ballots for election Executive Committee members

*For next year, starting July 1, 2013, there will be six openings on the Committee
*Ballots will be handled via campus mail

4. Year in review

*New Staff Orientation held in August (Plan for August 8, 2013)
*Softball game in September
*Faculty and Staff Recognition Ceremony in November
*Assessment Day in April
*Campus Clean-Up Day in April (co-sponsor with CORE)
*Staff Council General Assembly in May
*Ballots and voting for new committee members in June

Thanks for all you do for Northwestern!

Present: Teri Warren, David Washington, Angelia Case, Valarie Case, Chauncey Durham, Erika Birk, Natalie Miller, Charlie Burns and Rachel Stewart. Guest: Larry Brittain.

Campus Clean Up

Bart Coffman has already placed flowers around campus prior to Freshman Connection. Some items to check on may include weeding the flower beds and cleaning the fountain.

At the Greenspace, rake and weed the area if no mulch is provided.

Flowers will need to be purchased and David Washington can check on this item.

Rakes and other tools can be provided by CORE.

David and Angelia will bring ice chests if needed.

Rain date: the decision will be made by Monday at 1 p.m. if the weather will not cooperate.

The group discussed awarding a prize for most filled trash bags. Individual must be present to win and prizes can be sent to Enid and Woodward once a person has been named winner.

Campus Kudos

As suggested, a story will be written up to remind employees of the purpose of Campus Kudos and Staff Council. It also will mention the idea of nominating people year-round. An email should also be sent to deans/chairs to encourage nominations.

Guidelines for Campus Kudos were discussed and changes were voted on. Suggestions include:

• Including ALL staff: part-time, full-time (exempt and non-exempt employees)

• Cannot be a Campus Kudos recipient more than one time within a year’s span. Although an individual can be nominated more than once, they may not receive the award more than one time a year.

A motion was made by C. Burns to change the description of Campus Kudos recipients to include full-time and part-time employee, but exclude faculty and student workers as receiving the Campus Kudos Award. With one nay vote, the motion was still second by A. Case.

Other items

Wendy McManus is the recipient of the Campus Kudos award and will be given a certificate.

A general meeting will be set for the week of May 13.

There were no other items of discussion. Meeting adjourned at 10:07 a.m.

Present: Erika Birk, Natalie Miller, Valarie Case, Chauncey Durham, Angelia Case.  Guest:  Amanda Goodman, CORE president.

Campus Kudos

With each Campus Kudos selection, the committee, as well as the nominators, has issues deciphering between exempt and non-exempt staff members.  N. Miller visited with Leah Haines, president of the professional staff.  N. Miller researched the reasoning for having two staff organizations and determined that maybe the Staff Council should restructure the wording of “staff” to include part-time, full-time and professional staff when voting for Campus Kudos.  Members who attended the meeting felt it was best to include all staff members because all staff, regardless of status, should be eligible for a Campus Kudos award.  By redefining staff, we can include any staff member on campus to be nominated for Campus Kudos.

It was suggested to have a professional staff member represent that entity on the Staff Council.  Currently, the professional staff is represented on Staff Council with member Charlie Burns.

It was motioned by E. Birk to change the definition of staff and seconded by A. Case.  Since there was no quorum, the motion was not moved forward.

E. Birk will work to update online forms and information on the Staff Council web site.  N. Miller is looking into making an amendment to the by-laws so that the term “all staff” is used.

Another Campus Kudos concern revolves around the time of year that the award is given and voted on.  The committee has decided to exclude spring, summer and fall from any description and continue to give the award three times a year.

$5 Friday

Natalie emailed Ted with Chartwell’s inquiring about having a $5 Friday lunch discount for faculty and staff in Coronado Cafeteria.  N. Miller is still waiting for a response from Ted.

Summer Hours Survey

The committee decided to have a summer hour survey next year.  No survey will be issued this year and summer hours will remain 7 a.m. to 5:30 p.m.

Campus Clean Up

Campus Clean Up Day is April 23, with a rain date set for April 24.

A. Goodman said that CORE has tools that can be used for Campus Clean Up Day such as shovels, rakes, etc.  She said these tools will need to be donated or CORE will have a tool sale because CORE will no longer keep them.  CORE also has gloves and trash bags for helpers to use during Campus Clean Up.  A. Goodman presented Staff Council with nine coupons for free water.  Various members took the coupons and will pick up water for Campus Clean Up Day.

Some items that must be completed for Campus Clean Up Day include:

·         Working on flower pots/cleaning flower beds;

·         Mulch Green Space – supervised by Staff Council committee member

·         Pick up trash

Suggestion:  Having prizes for most trash picked up, most bizarre piece of trash, etc.

·         Painting handrails

·         Cleaning out fountain

·         Picking up leaves in high traffic areas.          

Next Meeting

We will meet Thursday, April 18, at 9 a.m. to discuss Campus Clean Up Day and any other business.

There was no discussion of any other business. Meeting adjourned at 2:02 p.m.

Present: David Washington, Stephanie Widick, Charlie Burns, Erika Birk, Natalie Miller, Rachel Stewart and Teri Warren.  Guest:  Dr. Cunningham.

Dr. Cunningham

Dr. Cunningham opened the meeting by thanking the Staff Council for all we do.  She used this time to encourage us to continue to keep the lines of communication going between staff and administration.  Dr. Cunningham also mentioned the importance of the upcoming NCA accreditation and the NCAA self-study.  She appreciates our time assisting on these committees.

Campus Kudos

Campus Kudos is given once a semester including fall, spring and summer semesters.  Erika will include previous semester Kudos nominees for each semester in the email for nominations.  Previous semester nominees and current semester nominees will then be voted on.  Kudos only are available to non-exempt, full-time employees.

Erika will check nominations as they come in to ensure explanations are given as to why each individual is nominated.  If there is no explanation, Erika will contact the nominator and ask for one.

It is understood that current Staff Council members are not eligible for Kudos nominations.  Erika will add a statement to the online form stating this information.  Staff Council took a vote to exclude current Staff Council members for Campus Kudos nominations and all attending members agreed.

Fall 2012 semester nominations for Campus Kudos will begin March 4 and end March 8.

Jeans Day

David will work on creating a recommendation for administration asking for Jeans Day.  Items to include in the recommendation are:

·         Details on professional attire;

·         Jeans Day to be held on first Friday of the month;

·         If circumstances call for business attire, first Friday Jeans Day can be continued to the following Friday.

$5 Friday

Natalie emailed Ted with Chartwell’s inquiring about having a $5 Friday lunch discount for faculty and staff in Coronado Cafeteria.  She also talked with David Pecha and he said he would encourage it.  Natalie is waiting for a response from Ted.

Campus Clean Up

Campus Clean Up Day is April 23.

A few concerns were expressed about methods used to better organize how organizations can help with the event.  During past Clean Up days we’ve had a few issues with groups just showing up and not having enough work for each group to complete.  Here are a few suggestions on how to make Campus Clean Up run more smoothly:

·         Make a list of items for “unannounced” groups.  This may include walking around campus picking up trash, washing windows, etc.

·         Make time slots for teams/organizations so that the team/org can help, but maybe in smaller groups.

Natalie will work on an email to send to Jim Detgen regarding supplies and a list of clean up items.

Angelia will need to work on updating the poster as time draws near.

Charlie Burns

Charlie’s status recently has changed from non-exempt to exempt therefore changing his role on the Staff Council committee.  Natalie had visited with Charlie about completing his term and he accepted.  Rachel motioned for Charlie to remain on Staff Council; second by Erika.

There was no discussion of any other business. Meeting adjourned at 11:03 a.m.

Present: David Washington, Charlie Burns, Erika Birk, Valarie Case, Natalie Miller, Angelia Case, Chauncey Durham, Stephanie Widick and Rachel Stewart.

New Staff Orientation

A date for New Staff Orientation has been set for Thursday, Aug. 9 beginning at 9 a.m.  Orientation will start in the Regents room that day and will end at 2 p.m.  A few members mentioned the importance of having a campus map in the packets.  It was suggested that LeRoy Burks have a copy of the map and to review it during his designated time slot.  Valarie also mentioned that Staff Council should take new staff to athletic facilities, including Percefull Fieldhouse, Ranger Field, Myers Stadium and the ARC, so they know where athletic events take place.  After New Staff Orientation, Natalie will send out an email with an evaluation so that we can make improvements if needed.

Campus Kudos

Erika will send out a campus wide email with the nomination form for Campus Kudos mid-August.

Softball Game

The Faculty/Staff softball game is tentatively set for Thursday, Oct. 4 at 5:30 p.m. at Myers Stadium.  Natalie will visit with Coach Bay regarding the facility.

Campus Clean Up

Campus Clean Up is set for Tuesday, April 23 with a Thursday, April 25 rain date.  Spring Reunion 2013 is scheduled for April 27.

Committee Vacancy

Sabrina Watson was elected to serve a one-year term on the committee; however, she will be leaving Northwestern.  As the next person with the most votes, Teri Warren will now serve on the committee.  Welcome, Teri!

Webinars

David tallied the results from the 23 who responded to the interest in attending a staff webinar.  Chosen topics include “Building Resiliency and Thriving Through Work Induced Stress” and “Burnt Out Or Just Plain Tired?  How to Tell the Difference.”  Valarie will work to set up a webinar at some point.

New Ideas

In a discussion about parking and designated parking lots, it was suggested to have parking lots name (A, B, C, D, etc.) to be able to easily direct off-campus personnel to a parking lot and have these locations reflected on the map.  In regards to maps, campus maps need to be updated at each kiosk location across campus.

There was no discussion of any further business. Meeting adjourned at 10:10 a.m.

Present: David Washington, Charlie Burns, Erika Birk, Debbie Skinner, Valarie Case, Natalie Miller and Angelia Case.
Absent:  Stephanie Widick.

Donation of CORE tools
CORE has offered the Staff Council its gardening tools/equipment. After many questions arose such as where would the tools be stored and would Staff Council use them? David offered to speak with Dr. Mackie to gather more information. Then a decision would be made as to whether the group would take the donation.

Campus Clean Up Day
Campus Clean Up Day will be Wednesday, April 25 this year, with a rain date set for Thursday, April 26. Charlie offered to bring some students from the Woodward Leadership Advisory Board over to help with the event.

Lisa’s Vacancy
Since Lisa Zarrella no longer works at Northwestern, the group decided to leave her position vacant until the selection process begins again in the summer. Also, Lisa handled Campus Kudos and David was told the information was given to Angelia when she left. Unfortunately, Angelia was never given that information, so David will investigate this situation.

Assessment Day
Assessment Day is Wednesday, April 4. As in the past, Staff Council volunteers to cover the employee survey portion during the afternoon. Please sign up for a time slot.

There was no discussion of any further business. Meeting adjourned.

Present: David Washington, Stephanie Widick, Charlie Burns, Lisa Zarrella, Valarie Case, Natalie Miller and Angelia Case.
Absent: Erika Birk, Debbie Skinner

Softball Game – Oct. 4 at 5:30 p.m.
David said that he had 9 people signed up to play softball. He had the food and drinks provided and an announcer if there is enough people to play. Several of the committee were going to send out some extra emails to see if the number of players would increase.

Salvation Army email
The committee discussed the email from the Salvation Army representative about needing a representative to sit on the Board of Directors and assist with their programs. After discussion, the committee decided to table the item until further information could be obtained, such as visiting with the service learning coordinator and more specifics of the request.

Leave Sharing Program
David handed out copies of the Leave Sharing Program that NWOSU has in place, so there was not a need to pursue the “sick leave fund” that had been submitted earlier.

With no further business, the meeting was adjourned at 11:00 a.m.

Present: David Washington, Stephanie Widick, Larry Brittain (in place of Charlie Burns), Erika Birk, Lisa Zarrella, Debbie Skinner, Valarie Case, Natalie Miller and Angelia Case.

New Staff Orientation
Date has been set for Friday, Aug. 12 at 9 a.m. It was suggested to have the luncheon in Coronado Cafeteria since the cafeteria already will be serving at that time. Debbie will work with Joyce Garvie about obtaining a list of new staff so that we can invite them to the orientation. David is checking with the “leaders” of the departments visited during New Staff Orientation to see if they will be available for the set date and times.

Campus Kudos
Lisa will prepare and send out an email for staff nominations to be submitted from the summer.

Faculty/Staff Softball Game
A tentative date has been set for Oct. 6 at 5:30 p.m. David will contact Matt Adair to announce game.

Old News
The group considered presenting the topic of a “Sick Leave Fund” to administration. If approved, this fund will be reserved for employees who need additional sick leave and may not have enough available. Human Resources can pool out of the fund to help employees and all other specific details from HR can be ironed out if this is approved.

During the end of the year Staff Meeting, Erika mentioned that it would be nice to have an email distributed across campus to notify faculty and staff of newcomers or changes of positions. This is another concern that should be presented to administration.

New Ideas
Staff Council discussed offering another computer class this semester. It was suggested to break up the sessions if possible. David is checking on this possibility. Valarie suggested teaching a web training class so that each department has a person who can update departmental websites. Valarie also will search for free webinars on teamwork or team building.

There was no discussion of any further business. Meeting adjourned.

EXECUTIVE COMMITTEE MEETING

March  22, 2011 **10:00 am

Present:               David Washington, Lyndsie Davis, Denise Bay, Lisa Herning, Debbie Skinner, Joy Radke 

Absent:                Angelia Case, Tara Hall

Assessment Day:

Staff Council Committee will be helping out with Assessment Day on April 6^th, 2011 from 1:00 – 4:00 p.m. in the Student Center Ballroom.  Committee will work in different shifts, preferably 1 hour slots.      

Spring Clean-up Day:

A date for Spring Clean Up has been set for April 27^th with a rain date as April 28^th.  David will get with Angelia Case and see what needs to be done for set-up and committee will finalize details at the next meeting.

Spring General Assembly Date:

A date has not been decided for the spring general assembly but committee did decide that it needed to be set for the second or third week of May after school is out.  David will check on availability for rooms and get back with the committee.  The committee will decide on a date at the next meeting.

Staff Council Bi-Laws:

Committee agrees that the bi-laws need to have some updates for members and officers.  David recommends having the Woodward and Enid member representatives be listed as members in the bi-laws.  Committee will have seats opening come July.  The following seats will be open:  Secretary, Chair Elect, 1 – 2yr member, 2 -1yr members.  This will leave one seat open due to David staying Chair.  The following members will stay on for the 2011-2012 year:  Member – Debbie Skinner, Chair – David Washington, Lyndsie Davis – Enid Member.  This will give us a total # of 8 for the 2011-2012.  Debbie Skinner will take the necessacary steps in order to get the election papers out to staff for election. 

New Business:

Summer Hours:  After getting a vote from Staff Council, Administration will be sending out a “monkey survey” to all employees to cast vote for a summer time change. 

Campus Kudos:  David recommended instead of having “monthly” Kudos to offer Kudos twice a year to cancel out repetitivness.  Lisa Herning will send out e-mail to all employees for this semesters Campus Kudos. 

There was no discussion of any further business.  The meeting adjourned at 10:30 am.

Friday, December 3, 2010

10:00 a.m.

Members Present:  David Washington, Tara Hall, Angelia Case, Leah Haines, Lisa Herning, Joy Radke, Debbie Skinner

 Members Absent:  Denise Bay

  1.  Firmed up plans for the International Student Pot Luck dinner on Thursday, December 16, 2010, 12:00 – 5:00 p.m. in the Ranger Perk room.  Julie has indicated there are 6 students confirmed for the dinner.  We decided with only 6 students we did not need to send the email to all staff about the dinner.  David is cooking a turkey and fixing gravy, the rest of us are bringing sides, desserts, appetizers, etc…  David has made arrangements with Chartwells to have access to the fridge, oven, etc… 

 2.  Movie selected for the afternoon entertainment is “ELF”.  Angelia has a copy and will have the projector and screen.

 3.  Lisa was going to check on November Kudos.  No December-January Kudos due to break.

 4.  Kelly Black, our Enid representative, has resigned.  We will need to see about replacing her.

 Submitted by

Debbie Skinner

Tuesday, November 09, 2010

10:00 a.m.

Members Present:  David Washington, Tara Hall, Leah Haines, Angelia Case, Debbie Skinner, Joy Radke

Members Absent:  Lisa Herning, Denise Bay, Kelly Black

 1.  Correction to last month’s minutes (10-12-10), time of meeting should be 10:05 a.m.

 2.  Decided on date and time for the International Students Pot-Luck dinner.  The dinner will be Thursday, December 16, 2010, for the noon meal in the Ranger Perk.  There will possibly be 40 International Students for the dinner.  Leah will send an email to faculty/staff around the first of December to see if they’d like to contribute by bringing a dish to the meal also allowing them to attend the meal.  Meal will be served from 12:00 – 1:00 p.m.  Extra (leftovers) food will be divided up between those students wishing to take some.

 3.  Tossed around ideas for the movie for after the meal for the students.  Angelia will have a screen, etc…, for the movie.

 4.  Voted on October Kudos, Natalie Miller is the recipient.

 5.  Next meeting will be Friday, December 3, 2010, at 10:00 a.m. in FA 229, Enid and Woodward.

 Submitted by

Debbie Skinner

Staff Council Executive Committee

October 12th, 2010 ** 10:05 a.m.

Present:          Denise Bay, Lisa Herning, Angelia Case, David Washington, Debbie Skinner, Tara Hall, Leah Haines           

Absent:           Kelly Black

 Softball Game:

The Staff/Faculty softball game had a good turn out and the committee would like to sponsor a game next year.  David asked for the committee to start thinking of ideas for improvement. 

Homecoming door display

 Lisa informed the committee that Staff Council received “Honorable Mention” for the Homecoming Door Contest and that we were encouraged as a committee to participate in the contest again. 

David wants the committee to start thinking about what we can do for next years contest. 

  Extending Hours:

Mr. Pecha thought that extending the summer hours and providing a pot luck for the new staff/faculty dinner were both good ideas and would be something to look into pursuing for next year.   David will keep the committee informed if there is a change.

 Mentor Program

Leah met with Julie and Brad and thought the program would be wonderful.  Program would be implemented next semester.  The International Mentor Program has 45-50 students on campus. 

How will program be implemented?

a.)     Advertisement around campus and community needs to start very soon.  The mentoring program will allow anyone who wants to get involved either on campus or in the community.  Individuals and family mentors are encouraged.  Guidelines will need to be set in place before program begins. 

b.)     There will be a Mentoring Form made up for families and individuals who are interested in mentoring a student.

Goals for program:

a.)     To provide holiday meals to all the students who are not able to return home for the    holidays.  Meals can either be set up in the lobby of South Hall or in the Ranger Perk.  A pot luck meal would be provided to the students and any left over food would be given to the students.  Angelia suggested providing the meal in the Ranger Perk and then providing a movie to watch after the meal.  This would give students a since of “bonding” while not being able to return home over the holidays. Mentors would help a student with any questions, events, or concerns that may take place while they are attending school.  Mentor Families would take the role as a “family”.  

 Committee voted and feels like this would be a wonderful program to be apart of and feels like this would help the students tremendously.  Julie Barraza will speak with students and see how many would be interested and who would be here over the holidays.  Leah will meet with Julie before our next meeting and will bring a list of how many will be participating.  Committee will decide on place, date and time to provide the pot luck meals. 

A date was set for November 9^th at 10:00 a.m. to be our next Staff Council meeting.  David will send email out when meeting room has been established. 

With no further business, the meeting adjourned at 10:30 a.m.

Staff Council Executive Committee

August 28, 2010 ** 9:05 a.m.

Present:          Denise Bay, Lisa Herning, Angelia Case, David Washington, Debbie Skinner, Leah Haines           

Absent:           Kelly Black, Tara Hall

 Softball game:

The date set for the Staff/ Faculty Softball game will be Tuesday, September 7, starting at 5:30 p.m. at Myers Stadium.  Coach Bay has given approval for the use of the field and Mr. Pecha has allowed a small food budget for a cookout.  David will set up grill at Myers Stadium.

David will send out a sign up sheet via email to all staff and faculty.

Staff Orientation:

David announced there was five new staff that we’re not able to attend the recent staff orientation.  Committee needs to set date for next staff orientation.  Committee decided when date is set to consider starting it after school starts.  Leah will work with Human Resources to get names sent to the committee when a new staff has been hired.

Mentors for International Students:

Leah would like to see about having staff mentors for new international students.  Leah spoke with International Student Advisor, Julie Barraza to see if there is already a program set in place already and to also get her input on the idea. Julie was very receptive on the idea and would be willing to work with Staff Council to start program.

 Homecoming Window:

Lisa informed committee that she would be working on the window the week before homecoming and any one was invited to help.  Committee agreed that having the project cut out and ready one week before homecoming would be best.  Lisa will send out an email to all of committee when the projects ready to start being worked on.

Summer Hours:

David will take summer hour’s extension to David Pecha for approval.  Leah motioned and Denise seconds it.  

Staff/Facutly Softball game:

Total number of players is up to 20.  David will pick up food for 50 and get soft drinks from Marc Wallace.  David will be grilling out during game and any member who wants to help is more then welcome.  Angelia will get posters made up and put around campus.  Denise will contact Valarie Case to see if she wouldn’t mind taking pictures at the game.

New Business:

• Lisa will send Denise a picture of Campus Kudos to put on website.

A date was set for October 12, 2010 at 10:00 a.m. to be our next Staff Council meeting.   

With no further business, the meeting adjourned at 10:00 a.m.

Staff Council Executive Committee

July 27, 2010 ** 9:05 a.m.

Present:          Denise Bay, Lisa Herning, Angelia Case, David Washington, Debbie Skinner, Tara Hall, Leah Haines           

Absent:           Kelly Black

Softball game:

The date set for the Staff/ Faculty Softball game will be Tuesday, September 7, starting at 5:30 p.m. at Myers Stadium.  Coach Bay has given approval for the use of the field and Mr. Pecha has allowed a small food budget for a cookout.  David will set up grill at Myers Stadium.

David will send out a sign up sheet via email to all staff and faculty.

  Staff Orientation:

 David got a hold of Chartwell’s for the New Staff Orientation lunch and they will be able to cater for us in the Student Center Ranger Room.  Leah will get in contact with BJCC to invite any new employees they might have.  Ten employees from NWOSU will be invited to New Staff Orientation.  Angelia will get in contact with Valarie Case to set up a time for a new staff picture.

Denise  will volunteer to help with giving tours. Staff Orientation date has been set for August 9, 2010.

  Campus Kudos:

Lisa will send out a mass email to all staff letting them know Campus Kudos will be starting back up in August. 

 New Business:

David discussed having Staff Council participate in having a Homecoming window.  Lisa would like to work on window and will find out when the deadline is set.

  Computer Certificates for those who participated in the computer classes recently have been approved by Mr. Pecha.  Lisa will contact Janet Valencia in the Print shop to have her print out a blank certificate.  Once printed out, committee will fill names in and deliver to those who participated.

 David will check on computer lab availability to be able to set a time suitable to provide a basic computer class to those employees who would like it.  David will touch base with staff council members before our next meeting to let us know what he comes up with.

Debbie brought up the idea of modifying the summer hours.  Instead of coming in at 7:30 a.m., employees would come in at 7:00 a.m. and get off at 5:30 p.m..  David suggested that he would send a mass email out to get a vote from staff and faculty on change of summer hours.  David will also include the possibility of lengthing summer hours as well. 

Leah would like to see about having staff mentors for new international students.  Leah will talk with the International Student Advisor, Julie Barraza to see if there is already a program set in place already and to also get her input on the idea. 

A date was set for August 24 at 9:00 a.m. to be our next Staff Council meeting.  David will send email out when meeting room has been established. 

With no further business, the meeting adjourned at 10:00 a.m.

Staff Council Executive Committee

July 7, 2010 ** 9:05 a.m.

Present:          Denise Bay, Lisa Herning, Fawn Kingcade, Natalie Miller, Angelia Case, David Washington, Debbie Skinner, Tara Hall, Leah Haines           

Absent:           Karli Greenfield, Kelly Black

New and old committee members introduced themselves.  New committee members are Debbie Skinner, Tara Hall, Leah Haines, and Kelly Black (absent).   Committee members leaving include, Fawn Kingcade and Natalie Miller.   David Washington takes Chair Elect.

Computer Classes:

The date has been scheduled for computer classes to be July 21 and possibly July 22 depending on the number of people who sign up.  Karen Sneary would like to do Word and Excel classes in the morning possibly from 9:00 a.m. to 12:00 p.m. and Power point in the afternoon from 2:00 p.m. – 4:00 p.m.  Lisa recommends having the classes take place in EC 101 and the committee agreed.  Karen Sneary would like to have a sign up sheet distributed to each department to get a final count on those interested in classes. 

Lisa suggested having basic computer classes offered on July 22.  Lisa will send out a sign up sheet to Shannon Morris to see how many employees would be interested in the class and to see what times would be best for the maintenance department.     

Natalie suggested providing certificates to those who participate in the classes and to Karen Sneary so they would be able to add a training certificate to their professional portfolio.  Committee agreed this would be a good idea. 

Softball game:

Date set for Staff and Faculty Softball game will be Thursday, September 9, starting at 5:30 at Myers Stadium.  David will meet with Coach Bay to work out field details. 

Denise will put event on calendar of events and the student calendar. 

New Staff & Faculty Reception:

David will meet with Mr. Pecha to discuss the possibility of having a pot luck meal for reception.  Denise will meet with Mr. Valencia to discuss getting a blurb about Staff Council in the reception program.

Staff Orientation:

 Staff Orientation date has been set for August 9, 2010.  David will get with Chartwells to get outside food approved for lunch.  David will also get a new staff list from Human Resources. 

  New Business:

Fawn informed committee that someone would need to take over preparing and collecting nomination forms and that she had all the forms saved on her computer when the new person has been selected. 

A date was set for July 27 at 9:00 a.m. to be our next Staff Council meeting.  David will send email out when meeting room has been established.  

With no further business, the meeting adjourned at 10:00 a.m.

Staff Council Executive Committee

June 2, 2010 ** 10:05 p.m.

Present:          Denise Bay, Karli Greenfield, Lisa Herning, Fawn Kingcade, Natalie Miller,            

 Absent:           Angelia Case, David Washington

 Staff Council Sponsoring Summer Blood Drive:

Denise Bay discussed the possibility of having Staff Council sponsor NWOSU Summer Blood Drive with the Oklahoma Blood Institute.  The Blood Drive will be held June 9, from 9:00 am – 4:00 pm in the Student Center Ranger and Wyatt Rooms.  The goal for the drive is to reach 60 donors.  Denise asked for Staff Council to participate in hanging up posters, putting out table tents, and distributing flyers.  If members want to volunteer their time on the day of the drive it would be greatly appreciated.  Denise also informed the committee that prep work for the blood drive is very important.  Summer blood drives tend to drive more from staff and faculty other then students.  So getting the word out is very important in making the drive successful.

 Committee voted yes to help sponsor the drive.  Each member took posters, table tents and flyers to be distributed throughout campus.   

By-Laws:

 All changes have been made to By-Laws and Lisa will discuss getting By-Laws signed by Mr. Pecha. 

Computer Classes:

 Possible dates for computer classes:  July 20^th & 22 or July 27^th & July 29.  Lisa will discuss available dates with Karen Sneary and will also see if Karen wants to hold one class sessions or two class sessions. 

 The committee also discussed the possibility of offering basic computer training for staff members who are interested.  Denise brought up the idea of offering training during the same week as the other computer classes being offered.  Lisa discussed the possibility of having staff council members provide the training.  Fawn suggested going through ITV to see if this would work out with them.  Committee has not reached a decision on providing basic computer training classes and will be discussed at next meeting.  

Nomination Forms:

Fawn has sent out nomination forms and has gotten a good response back so far.  Karli suggested that a “reminder” email needed to go out with an attachment of the nomination form.  Lisa agreed to send out email.  Fawn also stated that once she receives a “decline or acceptance” from nominees, she would then send another form out.

Campus Kudos:

 Committee agreed that voting for Campus Kudos would take place during the fall and spring semesters.

Earlier Summer Hours for 2011:

 During Staff Council Assembly, staff proposed starting 4 day weeks two weeks earlier in the summer.  The committee agreed to take this to Senior Staff.   Lisa agreed to take to David Pecha first and then would go from there.

 A date was set for July 1^st to be our next Staff Council meeting; Lisa would like to have all members there to welcome all “new” members.  No time has been set yet.

 With no further business, the meeting adjourned at 10:50 a.m.

EXECUTIVE COMMITTEE MEETING

March 25, 2010 ** 9:00 am

Present:               Lisa Herning, Fawn Kingcade, Karli Greenfield, Natalie Miller, Denise Bay

Absent:                                Lindsey Weber, David Washington, Angelia Case

Assessment Day:

Lisa will send out a sign up sheet via email to all committee members to sign up to work assessment day.  The committee agrees that having two members at a time would help coordinate the day.  Assessment Day is scheduled for April 7, 2010 in the Student Center Ballroom from 1:00-4:00p.m.

Lisa will contact Dr. Garlough for set up information. 

Campus Kudos:

Lisa asked the committee if having a “group” nominated would work for Campus Kudos.  The committee agreed that a person or group who has gone above and beyond their work duties should be recognized. 

Committee agreed that re-nomination of a person or group each month would be fine. 

Lisa will send out an email for March nominations on Monday morning and votes need to be in by the end of the day.

Campus Clean-up:

Campus Clean-up is scheduled for April 20^th with a rain date of April 21^st. 

Karlie will contact Marc Wallace about getting sodas, ice and coolers as well as Alva Market to see if they would be willing to donate 3 cases of water.

Lisa will contact David Washington about getting tools from maintenance that are required for campus clean-up.

Fawn will contact ViAnn Wiersig about getting flowers set up. 

A mass email needs to go out immediately and then another one the week of the event.  Lisa will contact Angelia to see if she can do this. 

Roundtable

There was no discussion of any further business.  The meeting adjourned at 9:43 am.

EXECUTIVE COMMITTEE MEETING

February 5, 2010 ** 9:00 am

Present:               Lisa Herning, David Washington, Natalie Miller, Angelia, Denise Bay.

Absent:                Karli Greenfield, Lindsey Weber, Fawn Kingcade

Assessment Day:

Dr. Garlough came and spoke with committee about helping out with hosting the Staff Assessment survey on Assessment Day.  The Assessment Committee would like for Staff Council to help with sign-in and to pass out surveys.  The committee would also like to have two committee members present at a time to help coordinate the day.  Assessment Day is scheduled for April 7, 2010 in the Student Center Ballroom from 1:00-4:00p.m.

After Assessment Day has been completed, Dr. Garlough would be willing to come and give a report on the Staff Surveys to the Staff Council Committee. 

Natalie motioned and Angelia seconded the motion to host Assessment Day.  Lisa will follow up with Dr. Garlough to inform her of the committee’s decision. 

Computer Training Classes:

There has been a great response to having the computer training classes.

Karen Sneary agreed to do computer training classes.  Classes will be held on Tuesday’s from 1:00 p.m. to 4:00 p.m. and on Thursday’s from 9:00 a.m. to 12:00 p.m.

The committee agreed that having the training offered in the summer would work out best for the staff. 

Campus Kudos:

Lisa will send out February Campus Kudos reminder to all employees.

Campus Clean-up:

Campus Clean-up is scheduled for April 20^th with a rain date of April 21^st .  This event has  been put on the university calendar.

Big Event:

Lisa would like for Staff Council to volunteer as a group for the Big Event.  Decision will be made closer to date.

Staff/Faculty Softball Game:

Committee decided not to have the softball game in the spring due to conflicts with trying to get the baseball field.  Committee has decided to have the game held on September 9^th or September 17^th.  Denise will find out the scheduled date for the Board of Regents to be on campus and the softball game will be scheduled around this event.     

Roundtable

There was no discussion of any further business.  The meeting adjourned at 9:50 am.

EXECUTIVE COMMITTEE MEETING

January 8, 2010 ** 9:05 am

Present:               Karli Greenfield, Fawn Kingcade, Natalie Miller, Lisa Herning, Denise Bay.

Absent:                                David Washington, Lindsey Weber, Angelia Case

Computer Training Classes:

Karen Sneary agreed to do computer training classes.  Classes will be held on Tuesday’s from 1:00 p.m. to 4:00 p.m. and on Thursday’s from 9:00 a.m. to 12:00 p.m.

Lisa will write up a blog  on class details and send to Denise to put on Staff Council Webpage.  Lisa will also send out a mass email to all staff to let them know that classes will be available.  Once we get a number on how many participants we will have, then room and a start date for classes will be decided upon.    

Other Announcements & Topics

Campus Clean-Up will be on Tuesday, April 20, with a rain date of April 21.  Angelia is working on flyers for campus clean-up and the committee will delegate jobs for event closer to date.

Future softball game will be held at the end of the semester with date still undecided.  

Lisa will also send out details on Campus Kudos when the mass email to all staff for computer training classes goes out. 

Roundtable

There was no discussion of any further business.  The meeting adjourned at 9:20 am.

EXECUTIVE COMMITTEE MEETING

November 11, 2009 ** 9:00 am

Present:               David Washington, Lindsey Weber, Karli Greenfield, Fawn Kingcade, Angelia Case,

                                Natalie Miller, Lisa Herning, presiding.

Absent:                                Denise Bay

Herning’s meeting with David Pecha:

A.  The parking signs for visiting students have been placed in two spaces in the circle drive.  Mr. Pecha thanked the Staff Council Executive Committee for participating in this recommendation.

B.  Mr. Pecha approved of the revisions to the Staff Council By-Laws with the addition of two changes; clarify that a member of Staff Council is not a participant in Senior Staff; and second, correct his title as listed in the By-Laws. 

C.  Mr. Pecha approved the scheduling of a Microsoft Office training session for employees.  He suggested contacting the NWOSU Business Department Chair initially.  Kingcade will contact Dr. Palmer to ask if faculty would be able to schedule training.  Herning stated that if faculty were unable to scheduled, then she would check with Career Services.  It was also suggested to have a survey on the Staff Council webpage and ask employees what program they were most interested in getting training.

D.  The Campus Kudos form was approved by Mr. Pecha.  Herning stated that the only change will be to designate Denise Bay as the only person to submit the form to and she will distribute to the committee.  Angelia Case will design a certificate for those employees’ who are nominated for Campus Kudos.  Herning stated that she had recently met with the NW News to have an article in the newspaper announcing Campus Kudos and the new webpage.

Other Announcements & Topics

Tuesday, November 17, is the Employee Service Recognition Ceremony.  The committee agreed that this ceremony would be used as one of the bi-annual meetings for Staff Council.  Herning will speak to those present about the items Staff Council has completed and have planned.  Weber agreed to give the same information at the Service Recognition Ceremony on November 18, at the Enid Campus.

Friday, December 4, is the President’s Christmas Party.

Tuesday, December 22, is the Employee Potluck Dinner in Herod Hall.

Herning will check with Joyce Garvie on the number of new employees to see if we need to schedule a New Staff Orientation the first week of January 2010.  If so, she will call a committee meeting in December.

Campus Clean-Up will be on Tuesday, April 20, with a rain date of April 21.  The Spring Reunion Banquet is Saturday, April 24.  Case will schedule on the Events Calendar and create a flier.

The group discussed the possibility of having a Staff and Faculty softball game in the early spring.  Washington will talk to Dr. Mark Davis and get some ideas.

Roundtable

There was no discussion of any further business.  The meeting adjourned at 9:45

Staff Council Executive Committee

September 21, 2009 ** 9:04 a.m.

Present:          Denise Bay, Angela Case, Lisa Herning, Natalie Miller,           

                      David Washington, Fawn Kingcade, Lindsey Weber      

Absent:           Karli Greenfield

Lisa started the meeting off with announcing that she is still waiting on approval of the Bylaws from Mr. Pecha.

Campus Kudos:

To Do:

            Committee agreed that the campus kudos form needs to be added to the Staff Council

            Webpage and have a link set up to be emailed to Denise when a form is submitted.  The form can be downloaded as a word document to allow people to

            type on the form. 

            Lisa will get in contact with Melanie to see if she can get campus kudos announced in

            school newspaper and see if Valarie Case can put announcement up as well. 

New Staff Orientation:

    To Do:

Discussion was brought up about having a printed handbook to give to staff during

Orientation or else stopping by Human Resources during orientation to get a printed version.  All of the committee agreed that this was an issue that needs to be addressed.

Staff Council Website

     To Do:

Denise will send out a mass email to inform staff that the staff council page is up.  Valarie Case will be contacted as well to see if we can get announcement in school newsletter.

Staff Council and Events:

            To Do:

            Committee agreed that they would like to have some one from staff council participate

In the Enid campus Chili Cook off.  Lindsey volunteered to make the chili and enter Staff Council. 

David will get with Brad Franz to discuss the possibly for Staff Council to

have a Homecoming window in the student center next to the Foundation office.

Staff Council committee agrees it would be nice to put something up for Homecoming. 

The Committee discussed the possibility of having a staff development seminar for employees wanting to improve their computer skills.  Seminar would include 2 day work shops on outlook and word programs.  Fawn will get with Leeta and Craig and discuss the possibility of having them provide training in a work shop atmosphere.   

A date was set for the next Staff Council meeting; October 12 at 9:00 in the Fine Arts - 229 

With no further business, the meeting adjourned at 9:55 a.m.

Staff Council Executive Committee

August 24, 2009 ** 9:03 a.m.

Present:          Denise Bay, Angela Case, Lisa Herning, Natalie Miller,           

                      David Washington      

Absent:           Rita Castleberry, Karli Greenfield, Fawn Kingcade, Lindsey Weber

Brad Franz came and spoke to the Staff Council committee members in regards to designating three parking spots on the West side of the horse shoe for student visitors.  These three spots would be designated for any prospective students who would be on tour of the campus, testing, and/or taking care of business on campus for enrollment purposes.

Mr. Franz recommends posting readable and recognizable signs that could easily be noticed for prospective students/parents and or visitors.  The parking spots would be reserved for visitors from 8:00 a.m. – 5:00 p.m. and then open up to any one after 5:00 p.m.  Mr. Franz feels this would be beneficial to NWOSU and would make future parking for visitors a lot more accessible for getting around campus.      

The committee voted that this would be beneficial for the campus and would be sending Mr. Franz an email to let him know that the committee supports his idea. 

Valarie Case from University Relations took a picture of Staff Council 09’.  Valarie noted that she would be sending the picture to Denise so she will be able to add it to the staff council web page.

Campus Kudos:

To Do:

            Committee agreed that the campus kudos needs to be a small recognition so that it

            doesn’t take away or compete with the Thelma Crouch Staff Award.  The committee

            agreed that eligible staff members may be nominated for this award if they achieved

one or more of the following areas: Makes a difference to NWOSU and/or members of the campus community, goes above and beyond expectations, excels as a team player,

            strives to bring out the Ranger “Spirit” in others.   

            Committee agreed to honor the employee by having a photo in the NW Newspaper/Staff

            Council website and providing them of a certificate acknowledging their achievements

            signed by Dr. Cunningham.

            Natalie will make a final draft of Campus Kudos and email all members the revised copy. 

New Staff Orientation:

    To Do:

            Lisa wanted to get every ones feelings on how the new staff orientation went and

            David purposed to make sure the list of new staff gets doubled checked and

would like to see if there’s away to get Human Resources to run a report on just new staff for that time period. 

Natalie announced that she’s gotten a few forms back but not all of them have been returned by all new staff.  Many members thought having the staff fill the forms out before they left from orientation would work out better on getting them returned.

David recommended having the Enid and Woodward campus’s have their own orientation for new staff.  This would give the new staff a chance to meet certain coworkers they would run into more often then at the Alva campus.  Angelia suggested having them come over for half a day and not do the campus tour since it doesn’t pertain to them as much.  

.  

Staff Council Website

     To Do:

Denise will get with Lisa to do website training for the staff council webpage. 

Angelia mentioned possibly having Valarie Case adding staff council minutes to her mass newspaper email and also keeping it on the webpage.  This would eliminate sending it out as a mass email each time there are updated minutes.  Committee members thought this was a good idea and further discussion will take place at a later date.

Staff Council and Events:

Lisa asked committee if staff council would like to through a staff/faculty softball or basketball game this year.  David thought softball sounded good but would have to pay close attention to time since there will be no lights.  Denise recommended that doing a softball game in the spring would be good and Lisa suggested getting with Mark to see if he would be doing any staff/faculty event and if so, possibly having staff council help out.  Further discussion will be brought up in next meeting.           

A date was set for the next Staff Council meeting; September 21 at 9:00 in the Fine Arts - 229 

With no further business, the meeting adjourned at 9:55 a.m.

Staff Council Executive Committee

July 27, 2009 ** 1:10 p.m.

Present:          Denise Bay, Angela Case, Lisa Herning, Fawn Kingcade, Natalie Miller,           

                      David Washington      

Absent:           Rita Castleberry, Karli Greenfield, Lindsey Weber

New Staff Orientation

To Do:

Mr. Pecha gave the approval to have New Staff Orientation on August 7, 2009. 

Mr. Pecha also gave permission for Staff Council to contact all department supervisors.  David Washington will touch base with all supervisors to see if staff will be able to attend orientation.  Lisa will send revised itinerary to David as well. 

Natalie will send out all invitations to all new staff.  Rita needs to be contacted in regards to getting last years invites.

Chartwell’s will not be able to cater for lunch since school is not in and gave the ok to serve pizza.  Lisa suggested having Karli contact Pizza Hut and Gambinos to get a quote.  We will need to order pizza’s after we know the amount of staff attending. 

Angelia will check on drinks for lunch and Lisa will still bring a dessert.

Denise will reserve Regents room from 10:00 a.m. to 2:00 p.m. for the day of orientation.  

Lisa noted that lunch will be served in the Wyatt room of the student center due to reconstruction being done in the student center lobby.

Staff Council members who will be able to attend on orientation will be Denise Bay, Angela Case, Lisa Herning, and Natalie Miller.  If you are able to attend please let Lisa know ahead of time. 

David offered to drive the 15 passenger van on the day of orientation.  Denise will make a request for the van. 

By-Laws

    To Do:

            Committee discussed any possible corrections that needed to be made to the by-laws

           before taking it to David Pecha and Dr. Cunningham.

Committee decided that in Article II Sec. F: Terms, “members” needs to be replaced and        the term for members was revaluated and came to a conclusion that members would serve 2 years and have to be re-elected as a member to serve on the committee.

Lisa will make changes and submit the changes to Mr. Pecha.  

Staff Council Website

     To Do:

Mr. Pecha gave staff council permission to have control over the staff council webpage.  Lisa will get in touch with Jake Boedecker for page set up approval. 

Lisa asked for suggestions on what to put on the page. 

·        David Washington suggested having staff council’s mission statement on there.

·        Fawn Kingcade recommended posting our By-Laws.

·        Natalie Miller suggested posting accomplishments on past events.

·        Angelia Case recommends posting the minutes of staff council executive meetings.

The committee voted on naming employee recognition events as Campus Kudos.  Denise motioned and Angelia seconds the motion. 

Natalie will make up a draft of guidelines for Campus Kudos and get them to Lisa.  

Denise agreed to keep the maintenance up on the staff council webpage.  Lisa will contact Jake Boedecker to set up a password for updating and changing the staff council page.   

A date was set for the next Staff Council meeting; August 24 at 9:00 in the Fine Arts - 229 

With no further business, the meeting adjourned at 2:00 p.m.

Staff Council Executive Committee

July 14, 2009 ** 9:05 a.m.

Present:          Denise Bay, Angela Case, Karli Greenfield, Lisa Herning, Natalie Miller,           

                      David Washington      

Absent:           Rita Castleberry, Fawn Kingcade, Lindsey Weber

Lisa introduced David Washington and Denise Bay new to the committee.

New Staff Orientation

To Do:

Committee voted that August 7, 2009 would be the date set for New Staff Orientation.

Lisa will take updated version of the New Staff Orientation to David Pecha to see if he could contact the departments on the list.  Once this has been done, a note to supervisors and the invitations to new staff to attend the orientation should come from the Staff Council.    Lisa will contact speakers to see if August 7^th will work for all them as well.

A decision was made based on the years served as an employee at NWOSU to not offer and invitation to orientation to the following staff:  Janet Haight, Gisele Jackson, and Angela Veley.  

Lisa will work on sending out the agenda for orientation to all committee members

via email and paper copy. 

Angela noted that enough time needs to be given for Leroy Burk’s presentation during orientation.

           Committee voted on serving pizza and soft drinks again for lunch.  Karli will contact both

           Pizza Hut and Gambino’s to work out a deal on the pizzas.  Lisa offered to bring a nice

           dessert.                      

By-Laws

    To Do:

            Committee discussed any possible corrections that needed to be made to the by-laws

           before taking it to David Pecha and Dr. Cunningham.

            Committee decided that in Article II Sec. F: Terms, Chair needs to have

           “initially” taken out of the by-laws.  Also in Sec. F: Terms for Secretary

and  Members needs to have “Elected in Odd years” and “Elected in even years” reworded. 

David Washington will email the committee a copy of the Library By-Laws so the committee can have a copy for discussion in our next meeting on the possibility of changing our terms for members.             

Recommendation for annual potluck picnic

    To Do:

Committee motioned that having a potluck picnic was a great idea and a good change but needed to wait until next year before beginning if it get’s approved by the Senior Staff. 

Natalie moved that for the annual picnic the bank (CNB) supply monies for the meat, chips, and drinks, and employees and faculty bring a side dish.  Denise seconds the motion; the motion carried unanimously.  Lisa will send the recommendation to Mr. Pecha.

Recommendations for staff council getting more active with staff

     To Do:

David Washington suggested having an “employee of the month/tip of the hat” to be published in the Northwestern News. 

Angela Case suggested going around to each department and “changing clocks” forward/backwards on daylight savings. 

Lisa recommended having a Staff Council page on the website

Lisa suggested bringing in speakers for staff throughout the year.        

Lisa will send all the recommendations to Mr. Pecha.

A date was set for the next Staff Council meeting; July 27 

With no further business, the meeting adjourned at 10:15 a.m.